Get Involved in our community
Miguel Guinard • April 7, 2025
Dear Woodland Park Homeowners,
🏘️ Get Involved in Your Community – Join a Committee
Woodland Park thrives because of homeowners who step up to help keep the community safe, attractive, and neighborly. We’re inviting homeowners in good standing to join one of our official HOA committees. Each group has a specific focus and works directly with the HOA Board through a designated team leader.
Please note:
- All committee participants must be team players and able to work respectfully and collaboratively. These groups are not complaint sessions, but solution-oriented teams.
- Each committee will select a team leader who will serve as the main point of contact with the Board.
🧭 Community Ambassadors
The Community Ambassadors serve as neighborhood representatives — one or two homeowners per sector — acting as a direct liaison between their area and the HOA Board. They observe and report important issues, represent homeowner concerns, and help ensure that the neighborhood is maintained to high standards.
Responsibilities include:
- Observing and reporting the following types of concerns in their sector:
- Landscaping issues (dead grass, poor maintenance, etc.)
- Irrigation leaks or sprinkler failures
- Perimeter fencing damage or deterioration
- Rules and regulation violations (unapproved structures, garbage cans left out, etc.)
- Parking and noise complaints
- Lake or pond issues (algae, invasive species, excessive wildlife activity)
- Sectors 4 and 5 only: Monitoring amenity fields, including grass upkeep and equipment condition
- Being accessible to homeowners in their sector who wish to report concerns
- Relaying issues directly to the Board via the designated team leader
Expectations:
- Must be a homeowner in good standing with no active violations
- Must be professional and solution-focused, not confrontational or combative
- This is not a platform to enforce personal preferences or control neighbors — ambassadors are expected to follow HOA guidelines and support fair enforcement
- Only ambassadors may communicate with the Board, though helpers may assist in observing issues
- Ambassadors from each sector must choose one primary contact (team leader) to communicate with the Board
🎄 Holiday Décor Committee
The Holiday Décor Committee is responsible for creating a festive, welcoming atmosphere in our neighborhood during the Christmas and winter holiday season. This includes everything from planning the design theme to installing and later removing decorations in the community’s shared spaces.
Committee members will collaborate on all aspects of the holiday setup and must be reliable, creative, and willing to contribute hands-on work.
Responsibilities include:
- Designing a holiday decoration theme for the entrance, pool cabana, and other common areas
- Taking inventory of existing décor and identifying any needed supplies (lights, garland, wreaths, etc.)
- Installing decorations in a safe and timely manner (typically after Thanksgiving)
- Maintaining the decorations during the season (e.g., adjusting fallen items, replacing lights if needed)
- Removing all decorations promptly after the holidays (typically after New Year’s)
- Providing a simple budget proposal to the Board for approval before purchasing any new materials
- Storing decorations properly in a designated area (if applicable)
Expectations:
- Members must be homeowners in good standing with no active violations
- Must be team players willing to collaborate respectfully — this is a working group, not a platform for personal opinions or complaints
- Committee must select one team leader to communicate with the Board and serve as the main point of contact
- Participation requires physical involvement in setup and removal — this is not just a planning group
If you enjoy the holiday season, have an eye for design, and don’t mind rolling up your sleeves, the Holiday Décor Committee is a great way to contribute to the beauty and spirit of Woodland Park.
🏷️ Garage Sale Committee
The Garage Sale Committee organizes up to two neighborhood garage sales per year, working with homeowners to coordinate a unified event. While the HOA provides the platform and guidance, it’s the committee’s responsibility to manage participation, promotion, and logistics.
Responsibilities include:
- Choosing tentative dates for garage sales, spaced about 6 months apart
- Recruiting and organizing a list of participating homes
- Submitting the final participation list to the Board in advance of each event
- Promoting the event through social media apps (like Nextdoor, Facebook groups), flyers, and local online boards
- Installing and removing signage in common areas before and after the event
- Filing permits with the City of Orlando (or applicable agency) as needed
- Coordinating with the HOA Board for any approval, support, or budget (if signage or printing is needed)
Expectations:
- Must be a homeowner in good standing with no active violations
- Must be organized and detail-oriented, with good communication and follow-through
- Results are not guaranteed — participation and individual sales are the responsibility of each homeowner
- This is a coordinating role, not a complaint-based group
- One team leader must be chosen to serve as the point of contact with the Board
📅 Events Committee
The Events Committee focuses on planning fun and meaningful activities that bring our community together. From large gatherings to small recognitions, this committee supports neighborhood engagement and positive connections among neighbors.
Responsibilities include:
- Planning and organizing events such as:
- Holiday parties
- Food truck nights
- Community pool gatherings
- Neighborhood markets or vendor fairs
- Yard of the Month program
- Holiday decoration contests
- Creating and submitting budget requests to the Board for each event
- Coordinating logistics, including setup, communication, and volunteers
- Recognizing homes that demonstrate excellent upkeep or seasonal decorations
- Promoting events through flyers, email updates, and social channels
Expectations:
- Must be a homeowner in good standing with no active violations
- Must be collaborative and dependable, with a positive, can-do attitude
- Events must align with HOA policies and budgets — no unauthorized spending
- This is a planning and action group, not a platform for complaints or personal preferences
- One team leader must be appointed to act as the liaison with the Board
If you’re a homeowner who wants to make a positive difference, consider joining a committee that aligns with your strengths. Together, we can continue to build a strong and connected Woodland Park.
March 27, 2025, 6:30 pm Annual meeting. Open board position.
Dear Woodland Park Homeowners,
November 15, 2024, 5:00 pm - 8:00 pm for Registered Residents Only
2024 Budget Meeting Thursday September 26, 2024, 6:30pm - 7:00pm (Virtual)
Woodland Park Homeowners’ Association Quarterly Board of Directors Meeting
Dear Woodland Park Homeowner, Our managing company is changing names to RealManage, and we will be using a new system called CiraConnect for backend operations such as billing, assessments, vendor management, and ARC requests. However, our website, woodlandparkorlando.com , remains the main hub for all important information, news, and updates. The HOA website is currently being updated to reflect these changes. For quick questions, you can contact our Community Association Manager, Krystal Soto, directly using the website chat or request a quick call just like before. Important Information: Approximately one year ago, Evergreen was purchased by RealManage, a property management company that manages over 3,400 communities (condominiums and HOAs), making it the third largest management company in the US. Evergreen will officially be rebranded as RealManage and will adopt some of the technology-forward attributes of RealManage, including CiraConnect. CiraConnect is RealManage’s proprietary, cloud-based technology which allows users access to pertinent community information via web portals, tablet apps, and smartphone apps for all community constituents, including board members, residents, and service providers. Transition to CiraConnect: Woodland Park residents will experience its “go-live” event with our homeowner “first of the month” payments due and payable via CiraConnect starting August 1, 2024. “Welcome” letters were sent to all homeowners via mail in July. Be on the lookout for this document. Each homeowner will be required to set up a new account via the new Resident Website Portal at Ciranet. Important Actions Required: If you are currently set up on any automatic payment system including ACH, auto-debit, and Bill Pay through your bank, you will be required to change your payment information for the August 1, 2024, payment and subsequent monthly payments. Registering on the Resident Portal Website or Mobile Application: Go to WWW.CIRANET.COM/RESIDENTPORTAL and click “Don’t have an account?” below the Log In button. Create your User Account by entering your Account Number, Check Digit, Email Address, and a Password of your choice. Then click “Create User”. Your Account Number and Check Digit can be found on the first page of the Welcome Letters, on your assessment payment coupon, or the “tear off” portion of your statement. Check your email inbox and open the email with the subject line “CiraNet Portal Registration”. Click on the link to activate your account. (The email may be in your ‘Junk Mail’ folder if you use Spam Protection). The link will take you back to the Login page. Login with your email address and the “Password” that you created in STEP 2. The “Home Page” will appear. You are now logged into the Resident Portal and are ready to use the functions listed on the left side of your screen. Since your community is new to using CiraNet software, please allow approximately 30 days for the Owner/Resident Portal to reflect your current balance and an account statement to be fully populated with all your community’s information. Mobile Application: You must register on the Resident Portal Website before you can log into the mobile application. Billing / Payment Information: We are pleased to offer many ways to pay assessments. To avoid issues with processing your payment, please do not make a payment on the resident portal website before the start date of 08/01/2024. ACH / Auto Debit (Recommended): Please Note: Current ACH/Autopay will not carry over to CiraNet, you will need to re-enroll. ACH/Auto Debit is the easiest way to pay for your assessments. Our ACH system automatically debits your account for the amount you choose when your assessment is due. Visit REALMANAGE.COM/RESIDENTPORTAL to sign up online or call 1-866-473-2573 for assistance. eCheck / Credit Card: You can make a one-time payment using eCheck (electronically debited from your checking account), Visa, MasterCard, American Express, or Discover (bank payment processing fees may apply). Log in to REALMANAGE.COM/RESIDENTPORTAL from the main navigation, and choose “Make a Payment”, or call 1-866-473-2573 to pay by phone. Check & Your Bank’s Online Bill-Pay: You can write a check payable to your association and mail it, along with your payment coupon or statement, to the address listed below. Remember to please write your homeowner account number on the check. If your community bills via coupon, you will be receiving a payment coupon booklet for the remainder of the year. If they bill via statement, you will receive a statement just prior to your assessment period. If you pay your assessments through an online bill-pay service, please update the payee information of your community to include your new CiraNet account number and payment remittance address. The payee address and account number should be set up as shown below: P ayee: Woodland Park Homeowners Association, Inc. Address 1: c/o RealManage Address 2: PO BOX 98404, Address 3: Phoenix, AZ 85038-0404 Account / Reference #: Your Account Number and Check Digit can be found on the first page of the Welcome Letters. Be sure to include your name, property address, and account # on your check. If you own more than one property, please include a separate check for each property. We look forward to providing continued excellence in service. Please do not hesitate to reach out to our Resident Services team at (866) 473-2573 or via email at REALSERVICE@CIRAMAIL.COM with any questions you may have regarding registering on the Resident Portal, your account balance, assistance in setting up ACH/Auto Debit, and/or general payment questions. You can also contact Krystal Soto, our Community Association Manager, directly at WDLANDPK@ciramail.com . Sincerely, Woodland Park Homeowners Association
News & Updates
Results from the community survey with only 201 submission out of 623 homes.
Woodland Park Homeowners’ Association Quarterly Board of Directors Meeting
Community Garage Sale At Woodland Park, Orlando Saturday April 27, 2024 9-5pm